Understanding Asset vs Location
In G2G, every entity you manage is either treated as an Asset or is associated with a Location. Choosing correctly ensures easy tagging, accurate inventory checks, and smooth workflows.
What is an Asset?
An Asset is generally an individual item such as a Hammer, Tent Peg , Wheelchair or Fuel Can , However it can also be something that can:
- Have other assets within it - It is typically larger or something that carries other smaller Assets.
- Be mobile – It moves from place to place.
- Be individually tracked – You want to know where it is.
Commonly confusing examples:
- Vehicles
- Toolboxes or kits
- Medical carts
- Equipment cases
- Emergency kits
- Flight cases
Why treat these as assets?
You want to know if it is where it currently is and what other Assets are with it. Assets can have their own Manifests of equipment that should be with them.
What is a Location?
A Location is a fixed physical space where assets are stored or temporarily held. Locations are ideal when you need to track what is at a place or a zone, rather than the Assets that move in and out of it.
Common examples:
- Rooms, bays, or storage areas
- Warehouses or depots
- Shared spaces for project equipment
- Shelves, lockers, or racks
Why treat these as Locations?
You want to see what items are present at a space, perform Stocktakes, or trigger Workflows when an Inventory Check has taken place at a Location.
Practical Guidance
- If the item travels or is used by a team, make it an Asset.
- Assets can travel with other aAssets, but a Location is always a fixed point.
Example scenario:
- A medical kit in a hospital is an Asset — you need to ensure it is complete before a shift.
- The supply room storing multiple assets is a Location — you want to verify everything is present for the department.
Treating items correctly ensures your inventory checks, workflows, and reporting are accurate and actionable.