System + Setup Terms
Term | Meaning |
Snapshot | A saved scan — a record of all assets scanned, sighted, or missing in a single location at a specific time. |
Manifest | A list that defines what should be in a container or space. Created from a snapshot and used to compare against future scans. |
Location Tag | A special RFID tag attached to a container, room, or vehicle. Scanning this sets the location context for the stocktake. |
Asset Tag / RFID Tag | A unique physical label on each asset that allows it to be scanned and tracked. |
Asset Type | A category used to group gear (e.g. Fire Blanket, Oxygen Cylinder, Spanner Set). Created in the Types Library. |
Types Library | A structured list of all asset types. Think of it as your gear taxonomy — used to organize and standardize naming. |
Custom Fields | Extra data points tied to an asset — e.g. serial number, brand, expiry date, or servicing info. |
App Functions
Term | Meaning |
Inventory Scan | A function in the G2G app used to check what's in a container or room. Includes scanning, manual confirmation, and snapshot saving. |
Inspect | A tool to identify untagged assets, troubleshoot scans, or bulk tag gear. Useful for tagging new assets or locating strays. |
Clear Scan | Resets the current scan session before it’s saved. Use it if you make a mistake and need to start fresh. |
Submit Snapshot | Finalises the inventory scan and logs it for reporting and manifest creation. |
Bulk Create | Create multiple new assets at once by scanning multiple tags and assigning them the same type. |
Search / Locate | Search for an asset or location and use the scanner to physically locate it (with beeping signal and green proximity bar). |
Live Scan Status Terms
Term | Meaning |
Present | Asset was automatically detected via RFID scan. No action needed. |
Missing | Asset was expected (based on the manifest) but not detected during the scan. |
Manually Sighted | Item wasn’t picked up by the scanner, but you physically saw it — swipe right to confirm. Item will be shown in green with an ‘eye’ icon. |
Manually Missing | Item couldn’t be found at all — visually checked and confirmed missing — swipe left to mark. Item will be shown in red with an ‘eye’ icon. |
Additional | Extra gear detected during the scan that’s not listed in the manifest. Shows in blue. |
Operator Tips
- Swipe right = physically confirmed present
- Swipe left = confirmed missing after check
- Don't forget to scan the location first
- Use blue-highlighted gear to update manifests
- Keep your Types Library up to date to avoid confusion in the field